Doctoral
Students Special Interest Group (DocSIG)
(Revised:
ARTICLE I. THE NAME “DocSIG”
1.
The name of the
organization shall be the “Doctoral Students Special Interest Group,” hereafter
referred to as DocSIG.
1.
DocSIG
is created by and for marketing doctoral students. The need for DocSIG
arises from the needs of doctoral students, specifically.
a.
DocSIG seeks to provide a
supportive and friendly environment for students of marketing to interact.
b.
DocSIG seeks to provide
opportunities in which students develop professional skills in the areas of
research, writing, teaching, presenting, reviewing, consulting, and other
applied activities.
c.
DocSIG seeks to provide
opportunities in which students develop relations,
credentials, and competencies that aid in placement and career development.
d.
DocSIG seeks to serve as a
forum in which the personal and professional interests of students are
communicated, and if shared, pursued with the support of the DocSIG membership.
e.
DocSIG seeks to add value
to the larger professional community of those interested in marketing studies
by aiding and advocating the development of peer networks.
2.
DocSIG was founded through
a grass-roots initiative intended to respond to the needs of marketing
students. As such, DocSIG
values and seeks to facilitate the development of new initiatives which meet
the changing needs of marketing students.
3.
DocSIG is organized
exclusively for educational purposes under Section 501 © (3) of the Internal
Revenue Code of 1954 or the Corresponding Sections of any future United States
Revenue law.
ARTICLE III. THE VALUES OF DocSIG
1.
DocSIG adopts the
following core values to guide members and officers in their decision making
and to better understand the aims of the organization:
a.
DocSIG values multiple
perspectives and multiple approaches to studying marketing.
b.
DocSIG values excellence
and creativity in the research, writing, teaching, presenting, reviewing,
consulting, and other applied activities of those interested in marketing.
c.
DocSIG values creativity,
divergent views, and meaningful dialogue in its initiatives.
d.
DocSIG values openness,
constructive dialogue, and consensus in its organizing activities.
e.
DocSIG values friendship
and supportive relations among members and in the event of counterproductive
conflict, DocSIG values constructive intervention in
an effort to retain friendship and support for cohesiveness.
f. DocSIG values ethical behavior that is consistent with this
document and the American Marketing Association Code of Ethical Conduct.
g.
DocSIG values the positive and constructive use of
Robert’s Rules of Order.
1.
DocSIG is organized as a
Special Interest Group within the American Marketing Association (AMA).
2.
DocSIG is open to all
those actively pursuing a Ph.D. in marketing throughout the world. This includes students currently involved in
class work or research with the intended result of obtaining a doctorate, as
well as those pursuing a Ph.D. while employed in academia or industry.
3.
DocSIG is specifically
targeted to the needs of marketing doctoral students.
4.
DocSIG recognizes the
transitory nature of its membership.
Once a doctoral student has completed the requirements for obtaining the
Ph.D. , they will become “emeritus” members for a period of one year. Membership in DocSIG
will then be terminated.
1.
OFFICERS—The
officers of DocSIG shall be President, Vice President,
Membership Coordinator, Treasurer, Communications Officer, Webmaster, and
Emeritus Representative.
a.
The President
shall preside at all DocSIG meetings, present a
report on the status and progress of DocSIG at the
annual meeting, and have vested authority for the operation of DocSIG affairs. The
President will oversee DocSIG interactions with AMA
and the other SIGs. The President will
guide and coordinate the activities of the other officers and committees named
in this Charter.
b.
The Vice
President will act for the President in the President’s absence and perform
such other duties as may pertain to this office. The Vice President will coordinate the
Executive Committee’s handling of proposals for DocSIG
Initiatives outlined in the By-Laws. The
Vice President is also responsible is for updating and distributing the DocSIG
Charter and By-Laws to those who need copies.
c.
The Membership
Coordinator will act for the Vice President in the Vice President’s absence and
will maintain membership and mailing lists and perform such other duties as may
pertain to this office. The Membership
Coordinator will coordinate elections by DocSIG
members.
d.
The Treasurer
will be responsible for the funds of DocSIG,
including but not limited to the following duties: Maintain accounting records
showing all receipts and disbursements of DocSIG,
maintain direct contacts with AMA financial management, oversee financial
operations of DocSIG initiatives, present a financial
report at the annual Executive Committee meeting and at the annual business
meeting.
e.
The
Communications Officer will keep the minutes of the physical or electronic
Executive Committee meetings and the annual business meeting of DocSIG. The
Communications Officer is also responsible for coordinating or assigning
coordinators for DocSIG events, meetings, and/or
sessions at regular AMA conferences. The Communications Officer will maintain
and operate the MRKT-PHD listserve, email list, and
list archives
f.
The Webmaster
will update and maintain the DocSIG website on a
regular basis.
g.
The Emeritus
Representative will act as a pedagogue and provide guidance and support to the
current officers of DocSIG with the goal to retain
consistency from administration to administration. The responsibilities of the Emeritus Representative
include: Member transition to area-specific AMA SIGs, and coordination of
mentoring service between emeritus and current DocSIG
members. The Emeritus Representative’s
will also serve as the “Chairman of the Board” of the DocSIG
Board of Directors.
h.
Officers are
expected to maintain Internet addresses and subscribe to the marketing doctoral
student list in order to conduct DocSIG business.
1.
Officer
candidates shall be nominated by a nominating composed of 2 DocSIG
member volunteers and chaired by the Vice President.
a.
Eligibility: All
individuals having been members of DocSIG for one
year or are recorded as having attended
at least one DocSIG meeting conducted at either the
AMA Winter or Summer Educators’ Conference are eligible. Eligibility of members for office may be
further specified or constrained by other DocSIG
responsibilities as stated in the By-Laws.
All officers other than the Emeritus Representative must be PhD candidates
for entire term of office.
b.
The Nominating
Committee shall solicit nominations for each officer position from the
membership at large.
c.The
Nominating Committee will confirm nominee interest and get biographical
information from them. This will be disseminated
to DocSIG members electronically via the MRKT-PHD
mailing list and in writing if requested by particular member.
d.
The Nominating
Committee will prepare a ballot.
2.
Officer
elections will be conducted by an election committee composed of 2 DocSIG member volunteers and the Emeritus Representative.
The election shall be completed by the last of April annually.
a.
Elections will
be held during a two week period during the month of April. Ballots will be accepted by mail or
electronic mail. All members of DocSIG are eligible to vote. Election to office will be by a simple
majority of the votes cast.
b.
In contests
where no candidate receives a majority of the votes cast, a runoff election
will be held between the two candidates who received the most votes.
3.
The officers of DocSIG shall be elected for a one year term of office. Terms of office officially begin the last day
of the AMA Summer Educators’ Conference or September 1 in the event the annual
conference is not held in July or August.
4.
Presidents and
Vice Presidents are limited to two terms in each said office.
1.
DocSIG will be governed
with a dual board structure.
a.
The elected
officers will constitute the Executive Committee. The Executive Committee acts to carry out
this Charter and By-Laws. The Executive
Committee acts on behalf of the organization and membership when the membership
is not in session. The Executive
Committee will develop policies and procedures in accord with this Charter and
By-Laws to carry out their work. The
Executive Committee will oversee all DocSIG
initiatives. The Executive Committee
will always act with the best interests and intentions of the membership in
mind, and always act within the guidelines of DocSIG’s
Charter, By-Laws, and AMA Code of Ethical Conduct.
b.
The five most
recent past-presidents of DocSIG will constitute the
Board of Directors. Upon the ascension
of a new president the outgoing president will begin a five-year term as
director. The Board of Directors will
offer guidance, provide assistance, and supply institutional memory to the
Executive Committee, and DocSIG in general. The Board of Directors will always act with
the best interests and intentions of the membership in mind, and always act
within the guidelines of DocSIG’s Charter, By-Laws,
and AMA Code of Ethical Conduct.
2.
Meetings may be
conducted at any multinational AMA conferences or through electronic
channels. An electronic meeting will
only be considered public if entirely conducted on the marketing doctoral
student electronic mailing list (MRKT-PHD).
1.
This Charter may
be amended at any time by a two-thirds vote of the members voting in a
regularly scheduled election.
2. Proposed
amendments to this charter may be placed on the ballot upon written request
supported by 30% of the current membership of DocSIG.
3.
Proposed
amendments to this charter must be introduced and discussed by the membership
on the marketing on the marketing doctoral student electronic mail list
(MRKT-PHD).
4. Other
operating documents such as by-laws, and policies and procedures, will be
adopted by the membership to guide the efficient operation of this
organization.
1.
If 30% of the
membership so petition the Board of Directors, a special meeting of the
membership may be called to begin impeachment proceedings against one or more
of the officers. The Board of Directors
will clearly set forth impeachment procedures before any special meeting is
scheduled.
1.
DocSIG may be dissolved by
a two-thirds vote of the current members.
1.
The conduct of DocSIG business and affairs shall be governed by the
by-laws.
2.
The provisions
of the by-laws may not be interpreted to conflict with the provisions of this
charter from which they derive their sanction.
1.
The initial
election for DocSIG Officers will be conducted
immediately upon enactment of the DocSIG Charter and DocSIG By-Laws. The
election will be coordinated by members of the Provisional Leadership Council
involved in developing the original Proposal to Create an AMA Special Interest
Group for Marketing Doctoral Students.
2.
The initial five
Board of Directors will be elected and may not include current Officers. The order of tenure for initial board members
will be determined by the number of votes received. The director with the highest total will
service five years, next highest four years, and so forth.
3.
Initial
Eligibility: All current doctoral students in good membership standing with AMA
are eligible for nomination in the initial election.
The Doctoral Students Special
Interest Group (DocSIG), the DocSIG
Charter, and the DocSIG By-Laws are hereby enacted
this 16th day of October,1995.
1.
Initiatives are
programs or services that are sanctioned by DocSIG
for the benefit of marketing doctoral students.
Initiatives can be short-term, long-term, or permanent in nature. Such initiatives include, but are not limited
to, DocSIG’s charter initiatives: the annual meeting,
the electronic mailing list, and the mentoring program. Any member of DocSIG
may develop and present a new initiative to the executive committee.
2.
All initiatives
require one week of public discussion (via MRKT-PHD) followed by a two-thirds
vote of favor by the executive committee.
The proposals of ratified initiatives serve as their organizing
documents and as addendum to these by-laws as long as the initiative is in
existence.
3.
Initiatives
involving a new standing committee or financial support of DocSIG
must be presented to the membership for a vote following executive committee
ratification. A majority of those voting
is required for ratification.
4.
Initiative
proposals much specify: their purpose (in particular, the student need being
served) and duration; the human, fiscal, and physical resources needed; the
impact of the proposed initiative on existing DocSIG
policies, programs, and services.
5.
DocSIG support gives an
initiative the right to use the DocSIG name and
communication channels to promote the initiative. DocSIG support does
not guarantee financial support.
6.
DocSIG support may be
withdrawn from short-term initiatives by a two-thirds vote of disfavor by the
executive committee at any time without providing notification or cause. Cancellation of an initiative involving a
standing committee or financial support of DocSIG
requires approve of the membership.
1.
During the
annual AMA Summer Educators’ Conference there will be an annual meeting for
receiving reports and transacting other business of DocSIG. The annual business meeting will be open to
all members. The members who attend the
annual business meeting shall constitute a quorum.
1.
The annual dues
will be follow the policies and practices established by AMA for student
members.
2.
Additional
charges may be established by specific initiatives in accordance to AMA
policies and practices.
1.
These by-laws
may be amended by a referendum held within an announced two week period. Ballots will be accepted by traditional or
electronic mail. All members of DocSIG are eligible to vote. Amendments to the by-laws will be approved by
a simple majority of the votes cast.
2.
Proposed
amendments to these by-laws may be put to a referendum vote upon written
request supported by 30% of the members of DocSIG or
two-thirds of the executive committee.
Revised: April 15, 2002